Document Scanning & Management Services in San Jose

Get matched with document scanning and management providers with Record Nations.

Saf Keep Storage

In San Jose, CA | 1700 Junction Ct

1700 Junction Ct

San Jose, CA 95112

(510) 342-5772

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(408) 436-5007

Located in Saf Keep Storage

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Document Storage Services Near Me

Record Nations proudly serves San Jose and its neighboring communities with a comprehensive suite of document management services tailored to your unique needs. In today’s world, where data security and streamlined information management are paramount, our goal is to connect you with top-notch solutions. Whether you’re a bustling local business or a resident seeking reliable document management, our services are meticulously designed to promote heightened security and safeguard your valuable documents.

Our document storage solutions are diverse and adaptable to various requirements. We offer secure offsite storage options that help free up valuable office space while ensuring top-tier protection for your documents. These facilities are equipped with advanced security measures, including 24/7 surveillance, access controls, and fire protection systems, ensuring your documents are safe from unauthorized access and environmental hazards.

Types of Document Storage available through Record Nations

For those who prefer digital solutions, we provide cutting-edge digital storage options. With these services, you can access your documents anytime, anywhere, through secure online portals. This 24/7 access empowers you with the flexibility to manage your documents on your schedule, improving efficiency and reducing the need for physical storage space.

More Than Just Document Storage

In addition to document storage, Record Nations offers specialized services for tape storage, tape vaulting, and backup tape rotation. Our tape storage solutions provide a reliable method for archiving large volumes of data in a secure, offsite location. These services are ideal for businesses that need to store critical data backups, ensuring that information is preserved and protected from data loss or disasters.

microfilm and tape storage from Record Nations

Tape vaulting involves the secure storage of your backup tapes in a climate-controlled, high-security facility. This ensures that your tapes are protected from environmental damage, unauthorized access, and physical degradation. Our vaulting services include regular audits and inventory checks to maintain the integrity and accessibility of your data.

Backup tape rotation is an essential practice for businesses relying on tape backups for data recovery. Record Nations facilitates a structured rotation schedule, ensuring that your backup tapes are regularly updated and cycled through secure storage. This process maximizes data protection and minimizes the risk of data loss, providing you with peace of mind that your critical information is always safe and recoverable.

Connect with Record Nations today to learn more about our comprehensive document storage services. Our network of industry experts is ready to assist you in finding the best solutions for your location and project needs. Take a proactive step towards a more secure, streamlined, and efficient document management system with Record Nations, your trusted partner in San Jose.

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Don't Know How Many Boxes Or Sheets You Have?

Use this handy calculator to convert other volumes into numbers of boxes and number of sheets if you are unsure.

Service Options in San Jose

Service Option

Document Scanning

Unlock the power of efficiency with our cutting-edge document scanning service. We'll convert your mountain of paperwork into easily accessible digital files, enabling lightning-fast retrieval and secure sharing. Say goodbye to the clutter, reduce storage costs, and gain a competitive edge in the digital age. We also offer large format scanning services.

Service Option

Digital Records Storage

Secure your company's future with a state-of-the-art digital records storage solution. Digital storage enables superior encryption techniques and cloud-based platforms ensure your vital information is protected while providing 24/7 access from anywhere on the planet. Streamline your document management, fortify data security, and meet compliance standards effortlessly.

Service Option

Document Destruction

Shield your business from data breaches and regulatory headaches with our document destruction service. Our certified shredding experts leave no trace, ensuring your sensitive documents are obliterated beyond recognition. Trust us to safeguard your reputation and the environment, as we recycle responsibly.

Service Option

Offsite Records Storage

Achieve the utmost security and accessibility for your critical records through our reliable offsite records storage service. Our esteemed partners provide a secure sanctuary for your essential documents, employing cutting-edge security protocols. Experience peace of mind knowing your records are kept in a climate-controlled facility, saving office space and making retrieval easier.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

General Info

Using A Professional Document Management Service

Record Nations streamlines the process of managing your documents by connecting you with trusted document management service providers. Our carefully curated network offers a wide range of services, including document scanning, secure data storage, and efficient organization solutions. Each provider in our network is thoroughly vetted for reliability, compliance, and expertise, ensuring that your documents are handled safely and in full accordance with regulations.

By choosing a document management provider through Record Nations, you gain access to convenient services tailored to your needs. Whether you need to digitize your paper documents, enhance their images for clarity, or securely store them for future access, we connect you with professionals who prioritize excellence in document management.

Connect with Confidence

Let Record Nations be your trusted partner in document management services. Contact us today to learn more about our offerings and how we can connect you with a provider that meets your needs. Experience the convenience and peace of mind of working with professionals who prioritize security, compliance, and excellence in document management.

Why Choose Record Nations

Fast Turnaround

Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.

Nationwide Coverage

We have partners all over the United States and Canada.

20+ Years

Record Nations has over two decades of experience matching customers to the right services.

Partnered with the Best

We are partnered with hundreds of partners nationwide providing you with the best, secure options in your area.


Healthcare practices are required by law to protect patient privacy in certain ways. Record Nations, alongside our nationwide network of providers, is invested in compliance and safety. We understand that no scanning and storage plan is one-size-fits-all. That’s why we can match you with a variety of services, frequencies, and providers in your area that are sensitive to privacy regulations.


Record Nations provides highly secure scanning and storage services for any volume of documents. Legal practices handle thousands of pieces of confidential information daily and need a safe way to store them electronically and physically. Our network of document management partners provide compliant methods for document management that build trust amongst employees and clients. Ensure your files do not fall into the wrong hands - trust our experienced partners.


Record Nations offers highly secure scanning and storage services tailored to meet the needs of financial institutions in San Jose, managing any volume of financial documents with utmost confidentiality. In an industry where thousands of sensitive data are handled regularly, it's crucial for financial institutions to have a safe and compliant solution for both electronic and physical document storage. Our trusted partners specialize in providing compliant methods for document management, fostering trust among employees and clients alike. Safeguard your files from potential risks and ensure they remain protected - rely on the expertise of our seasoned partners.


With the responsibility of managing extensive volumes of sensitive data, government entities demand state-of-the-art methods for both electronic and physical document management. Our partners offer innovative, compliant services that inspire trust and confidence among employees and citizens alike. Safeguard your files against unauthorized access and maintaining the highest standards of confidentiality. Choose Record Nations and our network of partners to revolutionize your document management practices for the modern age in San Jose.

Small Business

Each small business is unique, which is why Record Nations has unique scanning and storage solutions. Find the most affordable local services for your project in just minutes when you contact our experts. Find convenient and affordable methods for effectively storing financial documents, mail, employee information, and more both physically and electronically. We can help you create a document retention plan, provide information on what to scan, and keep your information confidential.


Homes generate many sensitive documents. Simply storing paper files can leave residences vulnerable to identity theft and other breaches of privacy. Record Nations can help you safely scan and store your files, such as tax documents, mail, credit card statements, health information, IDs, and more with any service frequency you may require. Mobile and off site scanning as well as climate controlled storage facilities are affordable options for San Jose residents ready to begin protecting their privacy.

Your Project

Record Nations serves a variety of homes and businesses everyday. Our providers service many different industries and sizes of document management project. If your project is unique in scope, size, location, or anything else, our experts are eager to help! Get free, no obligation quotes on off site storage and secure scanning anywhere in the San Jose area.

Start Storing Securely Today

  1. Assess: Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned or stored. Categorize the documents, understand their importance, and identify any specific requirements such as document size, retention, quality, or security considerations.
  2. Contact: Call Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
  3. Schedule Your Service: Local service providers will contact you to discuss the document management service. They will work with you to schedule a convenient time for the service.
  4. Complete the Service: Once the process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded.
Additional Info

Document Management Services Made Simple

Compliance and security are important to Record Nations and our partners. Our nationwide network of providers follows relevant federal, state, and local guidelines. Whether you’re seeking scanning, storage, or comprehensive document management solutions, our platform ensures seamless connections to providers who prioritize excellence, reliability, and customer satisfaction.

Experience the convenience and efficiency of partnering with Record Nations as we connect you with trusted experts who are dedicated to delivering unparalleled service and support throughout your document management journey.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

Frequently Asked Questions

How many documents do I have to store?

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With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

I don’t have that many materials. Can I self store them at your facilities?

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Some of our locations do provide self-storage opportunities. Call today to receive more information on self storage near you!

Do you provide redaction and transcription services?

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Yes, we provide both document redaction and transcription services. Please call in advance to ensure availability in your area.

What are the benefits of storage services?

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Convenience - Our off-site document storage services provide a seamless document management solution, including a closed-loop document lifecycle and retention program. Plus, we offer the added convenience of secure destruction services on-site for end-of-life documents.
Access - With our services, you’ll have effortless access to both physical and digital documents as needed. Our user-friendly web-based management system ensures convenient retrieval of documents stored off-site.
Compliance - Rest assured, we meticulously adhere to state and federal security laws, ensuring your company’s privacy regulations are maintained, and sensitive information remains protected.
Organization - Moving your documents out of your workspace will enhance overall organization and significantly reduce the time it takes to locate vital information when needed.