Des Moines Document Storage
How much time and effort does your staff put into document storage and retrieving documents? Do you have a policy or system for how long to keep documents? Do you know how much time is spent looking for a specific file? And what happens when a file isn’t found? What do you do then? Time is money.
Record Nations Des Moines will connect you with document storage experts who will help you to create a budget-friendly and secure storage process for your physical and digital files. In Iowa, law offices are advised to retain client files for six years if they have a written policy and ten years if they don’t. And healthcare providers have to keep files on a patient for at least seven years after the last professional contact. This includes x-ray film. That can mean a lot of square footage dedicated to paper and clients that aren’t generating income anymore.
Storage Options
- Physical Document Storage
Moving your paper files away from your worksite frees up usable office space and your documents can be stored in a secure environment. Record Nations’ network partner facilities will protect your files during disasters, are monitored 24-7 and have optimum temperature controls to prevent paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files may be stored securely away from your office. You could also choose to still keep them in your office while having a digitized copy of each file. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow easier by managing retention schedules and organizing documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (515) 461-9582
