Scanning and converting files yourself is a large undertaking. Hiring a professional document scanning service can save you a lot of time and hassle. Record Nations Madison offers scanning services to make your project easier. We have scanning that includes indexing to help you access your documents with a simple keyword search.
Digital files also give you the ability to use your files from anywhere. Your team will be able to collaborate from a distance without the waste of redundancies and errors.
How Document Scanning Services Work
Scanning uses high-quality scanners to convert your documents into digital images. The images can be stored on a cloud service or document management system for organized use.
We want our scanning services to be as easy as possible for you. We will take care of the following steps to help you get your scanning project started:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
We can accommodate special requests, just give us the details when you request a free quote by calling (760) 405-8277 or filling out the form.
How to Count Your Documents
Counting your documents will help our scanning professionals to give you an accurate price quote.
To count your documents add up the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The final number will vary, but it will give you a close estimation. The more accurate your estimation, the more accurate your price quote will be. To learn more about counting your documents, click here.
The Cost of Document Scanning in Madison
Scanning costs just cents per page. The overall price is determined by the size of your scanning project and the service options you choose for your documents. Some service options that will affect the price of your project are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
For more information, call us at (615) 933-5175 or fill out the form. We will send you accurate price quotes from multiple companies in the Madison area. Include the number of documents and the service options you want to include for the best estimate.
Contact Us for Free Quotes on Document Scanning Services in Madison
Document scanning and conversion don’t have to be overwhelming. Let Record Nations Madison assist you in going digital. Call us at (615) 933-5175 or fill out the form to get started with our scanning services. We are standing by to answer your questions and help you choose service options that fit the needs of your business.
Record Nations Madison Location
Our operating hours are Monday-Saturday from 9:30 AM to 6:00 PM and Sunday from 9:30 AM to 4:00 PM.
Record Nations proudly serves these cities near the Madison area:
Brentwood | Dickson | Franklin | Gallatin | Goodlettsville | Hendersonville | La Vergne | Lebanon | Mount Juliet | Murfreesboro | Nashville | Portland | Smyrna | Springfield | Spring Hill