New Haven Document Storage
How much time and effort does your staff put into document storage and retrieving documents? Do you have a policy for how long you keep documents? Do you know how much time is spent, on average, looking for a specific file in your office? And what do you do when a file can’t be found?
Record Nations New Haven will connect you with document storage providers who will help you design an affordable and secure storage process for your physical and digital files. In Connecticut, all parts of a medical record along with pathology slides and EEG/ECG tracings have to be retained for seven (7) years from the last date of treatment or three (3) years after the patient’s death. For attorneys, legal documents have to be retained for seven (7) years after services rendered. All of that paper can take up a lot of office space!
Storage Options
You’ll be amazed at how much usable office space there will be after you remove your paper files and file cabinets away from the office to be held in a secure environment. Record Nations’ network partner facilities can safeguard your files in case of disaster; they’re monitored around the clock, and have temperature controls to protect paper from degrading. You can retrieve your documents whenever you need them.
- Cloud Storage and Services
Cloud storage allows remote access to your business records while the physical files may be stored securely elsewhere, or you could choose to maintain them in your office. You’ll have unlimited storage capacity for digital files plus added protection including encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage document retention schedules, and organize direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents you’ll need to store off site, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers in New Haven.
- Choose your new provider and schedule when work will start to get your documents into secure storage.
Call Record Nations Today! (203) 404-4381
