Medical Records Scanning and Storage in Newport Beach

Medical Record Scanning and Storage in Newport BeachHealthcare providers are familiar with HIPAA standards for the protection of personal health information (PHI). When selecting medical record management services, providers must maintain compliance with privacy regulations to avoid any violations or penalties.

Record Nations partners with medical records scanning and medical records storage providers that are HIPAA and HITECH-compliant to maintain your confidentiality and keep you protected.

Our services will keep your practice organized with well-managed files, allowing you to focus on caring for your patients.

Preparing Medical Records for Scanning

Medical record scanning begins the transition to a paperless practice. We can convert your patient charts, lab results, insurance information, and much more. We use multiple scanners to accurately convert files of all sizes and specifications.

To get ready for your conversion project, you will need to count the number of files you plan on scanning. Knowing this number helps us plan for your project and give you an accurate price quote. Learn how to count your documents here.

When you are set to begin, follow these 3 easy steps:

  1. Call us at (949) 538-3954 or fill out the form to request free quotes from Newport Beach-based providers. Give us the approximate number of records you would like to scan and the level of detail you want for each file.
  2. Within minutes, several medical records scanning companies will contact you with competitive price options.
  3. Select the company that best fits your needs and together you can start your scanning project.

Medical Records Storage Services

Converting to a digital practice will reduce the amount of physical storage required for your records. We have cloud storage available for your digital storage needs. However, some storage will be needed for critical files and files that must be retained as a backup. Record Nations has medical records storage to keep your files safe and secure while not in active use.

You can move your files out of the office and into one of our secured facilities. We provide unparalleled protection with live patrol, disaster protection, and 24/7 monitoring. You will have control over who can access your files with personalized security clearance and document retrieval options.

Medical Records Custodian

When a Newport Beach healthcare facility closes, a custodian is appointed to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored. 

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.  

Protect Your Patients’ Medical Records With Record Nations

Call us at (949) 538-3954 or fill out the form to get connected with providers in Newport Beach and Orange County today. Within minutes, you will receive free quotes on your requested services.

Check out more information on services for the medical industry in our articles section.

Record Nations Newport Beach Location

Record Nations Newport Beach
2618 San Miguel Dr
Newport Beach, CA 92660
(949) 538-3954

Our normal operating hours are Monday-Friday from 8:30-6:00 and Saturday 10:00-4:00


Record Nations proudly serves these cities throughout Newport Beach:
Anaheim | Atwood | Bellflower | Beverly Hills | Buena Park | Burbank | Chino Hills | Costa Mesa | Cypress | El Segundo | El Toro | Encino | Fountain Valley | Fullerton | Gardena | Glendale | Harbor City | Hawthorne | Huntington Beach | Inglewood | Irvine | Littlerock | Los Angeles | Maywood | Mission Viejo | Montebello | Ontario | Pasadena | Pinon Hills | Riverside | San Pedro | Santa Ana | Santa Clarita | Santa Monica | Simi Valley | Torrance | Upland | Van Nuys | Venice | West Hollywood