Healthcare providers are familiar with HIPAA standards for the protection of personal health information (PHI). When selecting medical record management services, providers must maintain compliance with privacy regulations to avoid any violations or penalties.
Our services will keep your practice organized with well-managed files, allowing you to focus on caring for your patients. Call us at (949) 538-3954 or fill out the form to receive free quotes on services from providers near you.
Preparing Medical Records for Scanning in Newport Beach
Medical record scanning begins the transition to a paperless practice. We can convert your patient charts, lab results, insurance information, and much more. We use multiple scanners to accurately convert files of all sizes and specifications.
Digital files allow you to use an Electronic Health Record System (EHR). An EHR enables you to quickly pass information between providers and make decisions quickly and precisely. It will also help you meet HITECH meaningful use requirements.
To get ready for your conversion project, you will need to count the number of files you plan on scanning. Knowing this number helps us plan for your project and give you an accurate price quote. Learn how to count your documents here.
When you are set to begin, follow these 3 easy steps:
- Call us at (949) 538-3954 or fill out the form to request free quotes from Newport Beach-based providers. Give us the approximate number of records you would like to scan and the level of detail you want for each file.
- Within minutes, several medical record scanning companies will contact you with competitive price options.
- Select the company that best fits your needs and together you can start your scanning project.
Medical Records Storage Services
Converting to a digital practice will reduce the amount of physical storage required for your records. However, some storage will be needed for critical files and files that must be retained as a backup. Record Nations Newport Beach has medical record storage to keep your files safe and secure while not in active use.
You can move your files out of the office and into one of our secured facilities. We provide unparalleled protection with live patrol, disaster protection, and 24/7 monitoring. You will have control over who can access your files with personalized security clearance and document retrieval options.
We also have cloud storage available for your digital storage needs.
Medical Records Custodian
When a Newport Beach healthcare facility closes, a custodian is appointed to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations Newport Beach can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Get Free, No-Obligation Quotes on Medical Record Scanning and Storage in Newport Beach
Call us at (949) 538-3954 or fill out the form to get connected with providers in Newport Beach and Orange County today. Within minutes you will receive free quotes on your requested services.
Check out more information on services for the medical industry in our articles section.
Record Nations Newport Beach Location
Our normal operating hours are Monday-Friday from 8:30-6:00 and Saturday 10:00-4:00
Record Nations proudly serves these cities throughout Newport Beach:
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