Document Scanning in Oceanside
Scanning can take a lot of time and effort when you are converting files yourself. Hiring a professional document scanning service can save you the hassle. Record Nations Oceanside can handle any sized document conversion project.
Digital files make running your business much easier. You will no longer have to sift through boxes of papers to find the documents you need. You will be able to type in a keyword and pull up all documents that fall into that criteria. You can also increase security for your documents and give your team the ability to work together from anywhere.
How Document Scanning Services Work
Scanning works by taking your physical documents and converting them into digital files. We use high-quality scanners to produce crystal-clear images that can be indexed and stored on a cloud service or document management system.
Our document scanning services are easy. We will take care of the following steps to help you begin your scanning project:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by calling (760) 405-8277 or filling out the form.
How to Count Your Documents
To count your documents add up the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The final number will vary, but it will give you a close estimation. The more accurate your estimation, the more accurate your price quote will be. To learn more about counting your documents, click here.
The Cost of Document Scanning in Oceanside
Most scanning professionals will charge per page. The price can range from 7-12 cents per page, depending on your location and the size of your scanning project. It is important to determine how many documents you have to scan and what service options you will need to determine your overall price.
Service options that contribute to the cost of your scanning project:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Request free price quotes from Oceanside-based scanning providers by calling (760) 405-8277 or filling out the form. Be sure to include the size of your project and your selected service options to get the most accurate price.
Contact Us for Free Quotes on Document Scanning Services in Oceanside
Document scanning can feel overwhelming. Record Nations Oceanside is here to make scanning a stress-free process by including helpful preparation steps and offering affordable service options. Call us at (760) 405-8277 or fill out the form to get started on your conversion project today.
Record Nations Oceanside Location
Our operating hours are Monday-Saturday from 9:00 AM to 6:00 PM and Sunday from 9:00 AM to 2:00 PM.
Record Nations proudly serves these cities near the Oceanside area:
Carlsbad | Dana Point | Encinitas | Escondido | Fallbrook | Laguna Niguel | Murrieta | Poway | San Clemente | San Juan Capistrano | San Marcos | Solana Beach | Temecula | Vista | Wildomar