Document Scanning Palm Springs, CA

Making the transition to a paperless office can be daunting. Professional scanning services with Record Nations Palm Springs makes it easy. We take care of many steps in the preparation process and quickly complete your project. Our advanced scanning equipment creates clear, consistent files that can be easily organized, better managed, and quickly retrieved. 

Contact us by calling (760) 904-3960 or filling out the form to receive free, personalized price quotes for your scanning project. We will instantly connect you with Palm Springs-based providers that offer competitive price options. 

How Document Scanning Services Work

Digital documents increase productivity by making your files easier to find, edit, and share. You can also integrate your files with the document management system (DMS) of your choice, giving your documents structured organization and automated maintenance. 

We are here to simplify the scanning process, you can focus on running your business. We take care of the following steps to make your project as easy as possible: 

  • We remove bindings to prepare documents for scanning.
  • We determine between single and double-sided documents and scan as necessary.
  • We can index by page or by entire document, whichever is easier for you. 
  • We offer Optical Character Recognition (OCR), so that documents can be modified later.  
  • We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage. 
  • We can accommodate special requests, just give us the details when you request free quotes by calling (760) 904-3960 or filling out the form. 

Document Scanning ServicesHow to Count Your Documents

Count your documents to find an estimate on the number of documents you will be scanning. The number will vary, but a close estimate will help us give you an accurate price quote. 

Count the number of banker’s boxes, files, or inches of paper you have you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.

If you need more assistance counting your documents, click here.

The Cost of Document Scanning in Palm Springs

The price of scanning is determined by the overall size of your project, any service options you include, and your location. The more documents you have to scan, the lower your price per page will be. We recommend stocking up on files to convert together to reduce your costs. 

Our service options include: 

  • Specialized scanning with OCR, redaction, indexed, non-indexed, etc. 
  • Expedited turnaround time
  • Double-sided documents
  • Specific systems, file types, and special requirements

Contact us for Free Quotes on Document Scanning Services in Palm Springs

Scanning is simple with Record Nations Palm Springs. We look forward to helping you bring your business into the digital age with our innovative services. Call us at (760) 904-3960 or fill out the form to begin your document scanning project today.

Record Nations Palm Springs Location

Record Nations Palm Springs
500 W Radio Rd
Palm Springs, CA 92262
(760) 904-3960

Our operating hours are Monday-Friday from 9:30 AM to 6:00 PM and Saturday 9:30 AM to 4:00 PM.


Record Nations proudly serves these cities near the Palm Springs, CA area:
Banning | Beaumont | Big Bear Lake | Cathedral City | Coachella | Desert Hot Springs | East Hemet | Hemet | Indio | La Quinta | Palm Desert | Rancho Mirage | San Jacinto | Yucaipa | Yucca Valley