Going paperless is a common trend for businesses today. Document scanning is the first step in making the conversion from physical documents to digital. We use high-tech scanning equipment to create clear, consistent records. The benefits of digital files include reduced storage costs, increased productivity, and easy access to your information.
Record Nations Saanichton can complete scanning projects of all sizes. Whether you have one box of documents or would like to convert your entire business, we have solutions for you. Give us a call at (250) 381-0767 or fill out the form to discuss your options with one of our representatives. We are happy to answer your questions and connect you with local scanning companies in your area.
How Document Scanning Services Work
Document scanning is completed with capture software that creates a digital image of your documents. The files are then cleaned up and indexed to make a usable, organized library. Scanning can be an overwhelming project, so Record Nations Saanichton will take care of the following steps for you:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request free quotes by calling (250) 381-0767 or filling out the form.
How to Count Your Documents
When requesting free quotes, we will ask for the number of documents you plan on scanning. Counting your documents can be done with the formula below. An exact number is not necessary, an estimate is all we need to move forward.
Count the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents. Learn more about counting your documents here.
The Cost of Document Scanning in Saanichton
The price of scanning is charged per page. Generally, the price will cost between 7 and 12 cents a page. Professional scanning is an investment that will save you money on storage, printing, and wasted time searching through physical documents. In no time, scanning will pay for itself with higher efficiency and productivity in your office.
Additional service options are available with scanning. Our options may affect the price of your project. Our options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Contact Us for Free Quotes on Document Scanning Services in Saanichton
Scanning is the first step in going paperless. Paperless companies have higher productivity and less waste. Begin the conversion process for your company today by calling (250) 381-0767 or filling out the form. We will send you free, personalized price quotes from local scanning providers in just minutes.
Record Nations Saanichton Location
Record Nations Saanichton
6685 Mirah Rd
Saanichton, BC V8M 1Z4
Our operating hours are Monday-Friday from 7:30 AM to 4:00 PM.
Record Nations proudly serves these cities near the Saanichton area:
Bamberton | Brentwood Bay | Cobble Hill | Cowichan Bay | Duncan | Esquimalt | Fulford | Ganges | Malahat | Mayne | Metchosin | North Saanich | Oak Bay | Sidney | Victoria