Document Storage Services

Get a FREE Quote!

Back

Improve Your Security and Efficiency with Document Storage Services

Record Nations offers secure solutions to keep your business records safe and organized. Document storage services protect your paper and data from damage, theft, and loss, while improving their organization and accessibility. This combination allows you to free up office space and streamline your daily workflow. 

We offer physical and digital delivery services, environmental disaster protection, and advanced physical and data security to protect your documents. Whether off-site or in the cloud, your records will be protected and accessible at a moment’s notice. 

In addition to these benefits, off-site or cloud document storage can save you money in the medium and long-term. Documents will be more accessibile, saving your business wasted time trying to locate them, and the extra office space can be converted into spaces like meeting rooms or offices that enable your employees to be more productive with their time. 

Benefits of Document Storage Services

There are many benefits to storing your records off-site. Whether you want to move a few filing cabinets out of the office or store your entire library off-site, we have options for you. Some of the benefits include: 

Convenience

Our off-site document storage services provide a seamless document management solution, including a closed-loop document lifecycle and retention program. Plus, we offer the added convenience of secure destruction services on-site for end-of-life documents.

Access

With our services, you’ll have effortless access to both physical and digital documents as needed. Our user-friendly web-based management system ensures convenient retrieval of documents stored off-site.

Compliance

Rest assured, we meticulously adhere to state and federal security laws, ensuring your company’s privacy regulations are maintained, and sensitive information remains protected.

Organization

Moving your documents out of your workspace, you’ll enhance overall organization and significantly reduce the time it takes to locate vital information when needed.

See What Our Customers Are Saying

Jan
Spokane, WA
"Was very helpful and kind as well as professional. Responded quickly to my request."
Robert
New York, NY
"Sharleen at Record Nations was quick, responsive, clear, and friendly. So great to have this kind of service!"

The Document Storage Process

Preparation

Open

You pack your documents into boxes, sorting them by department, purpose, and retention periods.

Transport

Open

A truck comes to your location, and loads the documents for transport to a secure off-site facility.

Indexing

Open

At the facility, the documents will be indexed and stored based on your guidelines. If you choose to have digital access, they will also be scanned and uploaded to a document management system.

Ongoing Maintenance

Open

 

New documents can be incorporated as needed, and documents past their retention period are destroyed.

Security

Record Nations and our partners understand the importance of data security in today’s business world. Our document storage solutions follow the highest security guidelines to ensure that they’re protected from any theft or environmental damage.

Accessibility

With numerous accessibility options, from delivery, to 24/7 company access, to digital delivery, Record Nations ensures that you will have access to your documents and data whenever and wherever you need them.

Contact us for a free quote today!