If you have a business in San Diego, Record Nations has a document scanning service provider that can help you with your project.
We have an entire network of document scanning service providers that will help you convert your company and its processes to a paperless office. Document scanning services are a critical part of your document migration to ensure you can find your documents easily with OCR and indexing.
If you have an idea of what you need, or if don’t see exactly what you want, take a minute to fill out the form or give us a call at (619) 400-5829.
How Record Nations San Diego’s Document Scanning Services Work
Record Nations San Diego’s scanning service providers offer high quality, consistent images that can be easily indexed and stored digitally on a cloud service or your document management system. If you need document scanning services in San Diego, CA or any surrounding area that will scan and index your documents quickly at a reasonable price, Record Nations San Diego can help!
We have the ability to scan any kind of document, drawing, or schematic, regardless of the size. Our process is very secure, but if you don’t want to risk sending critical documents offsite, we also offer mobile scanning services where we come to you.
Here are some questions we ask to kick off your scanning project:
- Do you want to include Optical Character Recognition (OCR) with your scanning? We convert any document to editable text so you can modify it later.
- Are your documents bound? No problem! We’ll remove bindings on any documents and prep them to be scanned.
- Do you need your documents indexed to make them easier to find later? We offer indexing for every page or entire documents for any document management system.
- Do you have documents that are single or double sided? Our experts can handle either and convert them to digital documents.
- How do you want your files delivered? Once your document conversion project is complete, we can put newly converted files on DVDs, or even send them to an DMS or Cloud Storage Service.
If you have more to do than what we mentioned above, we can create a custom quotes for your project- submit a FREE quote by filling out the form to the right, or give us a call at (619) 400-5829. Make sure to mention any special considerations or requirements for your project.
Counting the Number of Documents For Your San Diego Based Scanning Project
If you have your files in standard bankers boxes (12.5″W x 15.5″D x 10.5″H), you can fit 2,000 to 2,500 sheets of paper in each box depending on the thickness of the paper and file folders you have. Large file boxes (15″W x 24″D x 10.5″H) can hold 4000 to 4500 sheets of paper.
You can also estimate the number of pages/boxes you have on a shelf. On average, you can figure that you’ll have around 150 to 200 sheets per inch of space on your shelf or in your cabinet.
Although this is an approximate number, it will give you an idea of about how many boxes you have and how many sheets you need to scan.
If you documents are packed loosely, you need one standard banker’s box for every 13” to 16” of space on your shelves. If you can’t fit one more piece of paper on your shelf, you should need one standard banker’s box for every 10” to 12” of space.
What’s the Cost for Document Scanning Services in San Diego?
Document scanning companies tend to charge by the page for their services. You also want to factor in what you want to do with your documents after they’re scanned.
Most prices range from 7-12 cents per page depending on where you’re located, how much you have, and which company you select for your project.
The quote on your project is determined by several things:
- How many pages do you need to scan- are they double-sided?
- Are you looking for a certain kind of scanning? (ocr, redaction, indexed, non-indexed)?
- What is the time-frames you are targeting to start or complete the project?
- Do you have a specific system you need to use to manage these digitized documents?
Price per page is just the start- any other requirements can change the estimate of the job significantly. We’ll be sure to ask all the appropriate questions to make sure you get the service you need.
Contact Record Nations for Free Quotes on Document Scanning Services in San Diego, CA
Record Nations San Diego has over 10 years of experience in document scanning and document management. To get started with your scanning project today, fill out the form or give us a call at (619) 400-5829.
Within minutes of receiving your request, you will receive free, non-obligatory quotes to help you select the contractor that fits your situation and your office best.
Record Nations San Diego Location
Our normal operating hours are Monday-Friday from 7:00 AM to 6:00 PM
Record Nations San Diego also proudly offers document scanning and storage services to the following cities throughout the San Diego Bay area:
Alpine | Bonita | Camp Pendleton | Cardiff-by-the-Sea | Carlsbad | Carmel Valley | Chula Vista | Coronado | Del Mar | Eastlake | El Cajon | Encinitas | Escondido | Imperial Beach | Kearny Mesa | La Jolla | La Mesa | Lakeside | Lemon Grove | Mira Mesa | Mission Bay | Mission Valley | National City | Oceanside | Otay Mesa | Pacific Beach | Point Loma | Poway | Rancho Bernardo | Rancho Santa Fe | San Marcos | San Ysidro | Santee | Solana Beach | Sorrento Mesa | Sorrento Valley | Spring Valley | Vista