10 Common HIPAA Violations

HIPAA was created to protect patients’ rights and keep their medical history private. However, this means it is extremely important for medical professionals to remain HIPAA compliant.

Here are some of the top 10 common HIPAA violations from hospitals, medical practices, and employees.

10 Common HIPAA ViolationsGavel & Stethoscope

  • Failing to adhere to the authorization expiration date
  • Failure to promptly release information to patients
  • Improper disposal of patient records
  • Insider snooping
  • Missing patient signature
  • Releasing information to an undesignated party
  • Releasing information to an undesignated party
  • Releasing unauthorized health information
  • Releasing wrong patient information
  • Right to revoke clause
  • Unprotected storage of private health information

Indirect HIPAA ViolationsLogin

  • Telling friends or relatives about patients in the hospital
  • Discussing private health information in public areas of the hospital or medical practice
  • Not logging off your computer system that contains private health information
  • HIPAA regulations for “need to know” include: The security guard in a healthcare institution needs to know the name and room number of patients to guide visitors. This is allowed; but, any other information, such as diagnosis or treatment, is not to be disclosed
  • HIPAA regulations for “minimum necessary” include: A health insurance company will need information about the number of visits the customer had but isn’t allowed to view the entire patient history
  • Allowing members of the media to interview a patient in a substance abuse facility
  • Private health information in an email sent over the internet
  • Releasing information about minors without the consent of a parent or guardian

Avoid a HIPAA Violation

The best way to make sure you are following HIPAA compliance is to have a secure and organized document management system and maintain strong rules against the sharing of personal information.

The Costs of HIPAA Violations

The following are some of the reasons for HIPAA violations and the penalties they carry.

  • Unknowing: $100 to $50,000 per violation
  • Reasonable Cause: $1,000 to $50,000 per violation
  • Willful Neglect—corrected: $10,000 to $50,000 per violation
  • Willful Neglect—uncorrected: $50,000 with an annual cap of $1.5 million for repeats

Looking for a Document Management Company to Make Sure You are HIPAA Compliant?

To get started, fill out the form to the right, or give us a call at (866) 385-3706.  Within minutes, you will receive free quotes for the ideal storage option in your area.