Every business must be prepared for a data disaster. How you define a data disaster is highly dependent on how you have prepared for it to happen.
A disaster can range from a simple hard drive failure to an environmental disaster like a flood, fire, or weather event that destroy your entire office or data center.
If you lose critical operational, sensitive, proprietary, or financial data, it could put you out of business for hours- and maybe even forever. Online data backup can protect these critical files and save your business.
Tape Backups Have their Flaws…
For years, IT departments used tape backups to make sure that all business activity on a daily, quarterly or annual basis. All the data on a server was copied onto magnetic tape and taken to an off-site location. This eliminated the risk of a catastrophic data loss the primary business location.
The issue with offsite tape rotation is the expenses and security flaws- both of which can make or break a business. Every time you need to rotate your tape backup, there is a cost- whether you use a tape rotation service and have someone pick up and store it for you, or if you have an employee transport it to a secure location.
In addition to the cost of using this service, you have to account for the physical hardware to create the backup. An in-house tape backup system can cost anywhere from thousands to tens of thousands of dollars, not including the cost of purchasing the actual media that you use to back up your data.
The up-front cost of these systems could be one of the reasons you still see this type of backup system in companies even today. Regardless of the situation, having this type of system in place is better than the alternative where you lose ALL your data.
You also have to consider the security risks involved with this type of backup system. The first issue is the actual transportation of the tapes to your offsite storage facility. One of the largest health care data breaches on record wasn’t a group of hackers- the data was acquired through backup tapes stolen from an employees car. Critical data shouldn’t be vulnerable, which is why a reputable tape rotation company is something you need to invest in.
Don’t forget the main reason that tape backup needs to be re-evaluated- it’s just harder to use. Not only is it remarkably slower than a digital solution- it takes time and costs money to have a system restored when it goes down.
Now to be fair we’re not saying that tape backup is a bad solution- it’s just becoming more cumbersome and less functional than some of the other options out there. If you’re looking for a new solution, it’s important to consider online backup services.
They can offset the costs of offsite tape rotation, decrease the risk of hard-copy data being lost or stolen, and increase the ability to access data and restore your systems if and when there is a problem.
Why You Should Switch to Online Data Backups and Cloud Storage
The answer for an increasing number of businesses is to use an online backup service. Your data is backed up nightly through an online solution through an Internet connection rather than someone having to transfer physical tapes or disks to an offsite location.
The data is mirrored at multiple data centers to further guarantee the integrity of the data so that it is very difficult to have a catastrophic or complete data loss.
For security, any data that is sent through the online service is encrypted before, during, and after it is sent. (also known as end-to-end encryption), which can provide up to 256-bit AES encryption. This makes it mathematically impossible to be stolen.
Online backup systems are also a lot easier to use. You can partner with a cloud storage expert that has an interface that works best with your systems, and with the click of a button, you can back up your data quickly and securely- and restore your data faster as well.
Most of these providers also offer online storage for all your files. It eliminates the need to have physical files and an expensive on-site server just to house your day-to-day operations and your critical business files.
You’ll have the ability to access your files from anywhere; all paper documents will never be misplaced or accidentally thrown away; and most importantly, you’ll save money in the short and long run.
Looking For Cloud Storage Backup? Record Nations Can Help!
Record Nations can help you find the right online data backup service for your needs. Come see why we are the first choice for data backup solutions.
Record Nations works with a team of professionals that provide reliable online data backup solutions for your business. In addition to online backup services, we can help you convert your paper records to digital copies by scanning the documents for you. Our cloud storage services will keep your records safe and easy to access. Learn how our data backup solutions can help you.