Best Practices Backing Up Your Mac

Macintosh computers are a common choice for business owners. Sleek, stylish, and with reputations for bolstering creativity, these computers can say as much about business owners as they do for them.

The potential for data loss, however, is not a problem that is relegated only to PC users. Fortunately, there are a few simple steps you can take to back up data and protect your customers’ information. Some of these methods can require external media or the use of integrated backup software that can be found right on your Mac.

Storage Options

how-computer-media-changes-portable-hard-drivesWhen backing up your Mac, you’ll have your choice of several different options for external storage. Physical storage options can include CDs, flash drives, external hard drives, and even RAID arrays.

You’ll also have the option to back up your data on a server, or use cloud storage. Where you store your data is up to your preference.

Choose physical media if you want to be able to carry your backed up data with you, or try cloud storage if you’d like to access your data from anywhere.

Backing up data to a secure server can benefit business owners because it can provide an extra way to protect customers’ information.

Enable Time Machine

One of the easiest ways to protect the data on your Mac is to enable Time Machine. Available on OS X v10.5 and later, Time Machine is Macintosh’s integrated system for backing up data and files. With it, you’ll be able to plug an external hard drive into your computer and have your system automatically back itself up at regular intervals.

A benefit of Time Machine is that it saves details about the way your computer looked and worked at any given time. Time Machine knows what your computer looked like at every hour for the past 24 hours, daily for the past month, and weekly for as long as you implement the feature.

While you shouldn’t rely on Time Machine as your only method to back up data, it can be one of the initial precaution procedures against data loss.

Online Backup Systems

Integrating Cloud Storage into Existing SystemsCloud storage service providers offer a service in which you can automatically back up files on your computer to a virtual location. In the event of a system malfunction, you may be able to retrieve important data from these locations called “clouds.”

For a monthly subscription fee, backups can continually take place while you work on your computer.

You should be aware that cloud options are mostly used to back up certain types of visible files, such as documents and not system-related components.

For this reason, online backup systems should not take the place of other, more intensive backup options. When considering cloud systems to back up your data, do your homework on companies to make sure that your business’s information is kept on extremely secure servers.

If your customers’ personal and financial information is in any way compromised by low-security choices, it can reflect negatively on your business.


Email SystemAs a business owner, you may find that you want to back up a correspondence with your prospects and customers. While the specific processes may depend on your particular email client, generally, you can accomplish this by manually transferring your email client’s profile and associated data files onto a piece of external media.

Consider using direct marketing software for an even better way to keep track of prospects and clients. This can work seamlessly with an email to provide you with a great way to save and update personal information and initiate and track correspondence. It can also give you a way to manage your marketing strategies.

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