Document scanning services allow you to make the transition to a paperless office. Professional scanning services make the transition easy with document prep, consistent conversion, and indexing. Indexing makes it easy to organize and find documents with simple keyword search capabilities.
Digital documents are simple to work with making daily collaboration possible and frustration-free. You will enjoy remote access, editing abilities, and document backup provided by our scanning services. Give us a call at (714) 602-4401 or fill out the form to learn more about scanning services and how they could benefit your business today.
How Document Scanning Services Work
Scanning services use advanced technology to capture your documents and convert them to a digital format. We can scan documents of many sizes and specifications using specialized scanners. Once your documents have been converted, they can be stored on a cloud service or used within a document management system (DMS) for more structured organization.
Record Nations Tustin makes scanning simple. We will take care of the following steps to help you get your scanning project started:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by calling (714) 602-4401 or filling out the form.
Counting your documents is an important part of preparing for your scanning project. Knowing the count will help your provider give you an accurate price quote and prepare to scan.
To find a count estimate, count the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary based on how tightly your paper is packed and the thickness of your paper. However, this will give you a close estimation. To learn more about counting your documents, click here.
The Cost of Document Scanning in Tustin
Each scanning project is unique and can vary in price. Depending on the number of documents you have, any special requests, and the service options you select; the price will differ. Here are some of the service options you can choose from:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
The price of scanning is generally charged per page. The more documents you have to scan, the lower the price per page will be. We suggest you collect all of your documents to scan together to keep you costs as low as possible. Call us at (714) 602-4401 or fill out the form to receive free price quotes from providers in Tustin.
Please let us know the number of documents you will be scanning and any service options you would like to include. Our providers will be in contact with you within minutes.
Contact us for Free Quotes on Document Scanning Services in Tustin
Digital documents bring your company into the modern business world. Modern business is innovative, eco-friendly, and responsive. Convert your files with Record Nations Tustin to stay competitive in your market today. Fill out the form or call us at (714) 602-4401 to get started right away.
Record Nations Tustin Location
Our operating hours are Monday-Thursday from 9:00 AM to 6:00 PM and Friday-Saturday 9:30 AM to 5:30 PM.
Record Nations proudly serves these cities near the Tustin area:
Anaheim | Costa Mesa | Foothill Ranch | Fountain Valley | Fullerton | Garden Grove | Irvine | Lake Forest | Newport Beach | Orange | Placentia | Santa Ana | Stanton | Tustin Foothills | Villa Park | Westminster | Yorba Linda