Records management is one of the most important aspects to any successful business. Without it, you could end up in hot water by not being able to reproduce a legal document or cost your company a long-term, highly profitable client by accidentally misfiling documents.
Technology can help make records management pretty simple and help you save time and labor costs, but there’s plenty of other reasons why you should build and maintain a well thought out records management plan.
Records Management Increases Efficiency
One of the biggest advantages of Records Management is that it increases efficiency. Not only does it help streamline processes by giving your employees a clear path of how documents and records need to flow from one department to another, it gives you a way to manage records through their useful life.
Once records just need to be retained for legal or business purposes, they can be stored offsite and free up room for the files you need to have on hand that are accessed regularly.
Save Time and Decrease Costs
A proper records management system saves you time and money. It streamlines processes and the time it takes to store, retrieve, copy, and destroy a document. By setting things to a schedule, you can minimize down time and utilize your staff for other purposes. Just imagine how much time it would save to make one trip to the file room instead of five.
Gives you a Sure-Fire Backup and Disaster Recovery Plan
One of the key elements in a records management plan is consideration for how and where to store backup files and protect against natural disasters. The more you plan for a disaster or failure, the better chance you have of getting your business back up on its feet quickly with very minimal data loss and downtime.