It can be quite the challenge to pick the right medical record scanning and storage provider. However, it’s important to find a secure company that provides quality, accurate, and consistent results when they’re converting or storing your patient records.
Our medical record management experts also have the ability to scan and index large volumes of documents quickly at a reasonable price.
Record Nations offers full-service, medical record scanning for medical practices, hospitals, and any related business. We can even come to you if you require or request your scanning onsite. Our medical record imaging process is HIPAA and HITECH compliant.
Preparing Your Medical Records for Scanning in Arlington
Our medical record scanning experts create a customized quote based on your practice, your needs, and the number of patient records or charts you have to scan. Patient privacy is important, and something that needs to be handled with care when you start a medical imaging project anywhere in Arlington.
Our medical record scanning is a simple, hassle-free process:
- Provide us with the number of patient records you need to be scanned, and some information on the level of detail you need to maintain for each record.
- Our experts will find a secure local scanning contractor that is HIPAA and HITECH compliant.
- Once we locate a medical scanning company located in Albuquerque, and they’ll send you a customized quote for your project.
- Then, you select the provider that fits your needs best, and they’ll start the scanning process.
Because these records are filled with personal health information (PHI), you are obligated to ensure that they remain private and secure at all times. This is not just a moral obligation to your patients, and it is also a legal obligation.
HIPAA, or the Health Insurance Portability and Accountability Act, is a law that was passed in 1996. It was designed for a number of purposes, one of which is to ensure the confidential handling of health records. All medical records scanning with Record Nations is compliant with HIPAA and its privacy regulations.
On average, a medical record scanning service will charge around 7-12 cents per page. However, it depends on the volume as well. Pricing depends largely on where you’re located and how many pages you need to scan.
The estimate of your scanning project depends on several factors:
- What kind of scanning are you looking for (OCR, redaction, indexed, non-indexed)?
- How many records do you need to scan?
- What’s the time-frame you’re expecting to start and complete the project?
- What systems do you have, and do you want these documents to work with/in that system?
There are several other factors that we ask you about when you contact us, but we always suggest getting a customized quote from multiple record scanning companies for your project. Determining the base price per page gets you in the ballpark, but some of the other options can change the price significantly depending on your needs.
Our medical records imaging professionals can also import your records into an Electronic Medical Records System (EMR). This will help you begin the process of having a paperless, organized, efficient office!
Medical Records Custodian
A custodian should be appointed to manage patient records of any healthcare facility that is no longer operating. Each state has different rules and guidelines for how long a record needs to be stored. In Texas, the retention period varies depending on the type of facility.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations Arlington can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Get Free, No-Hassle Quotes on Medical Record Scanning in Arlington Today!
Record Nations will help you find a medical records scanning provider that is HIPAA and FACTA compliant and will handle your project quickly and securely. We’re experts in medical records scanning services and our medical records scanning providers are ready and capable of handling your sensitive records.
To get started, fill out the form, or give us a call at (817) 438-0716.
Within minutes of receiving your request, you will have free quotes from experts in your area that can help you.
Record Nations Arlington
Our normal hours of operation are Monday-Friday 9:00am to 6:00pm and Saturday 10:00am to 3:00pm.
Record Nations proudly serves these cities throughout the Arlington area:
Bedford | Carrollton | Dallas | DeSoto | Farmers Branch | Fort Worth | Flower Mound | Frisco | Garland | Grapevine | Grand Prairie | Hurst | Irving | Richardson | Weatherford