Medical Records Management in Arlington, TX

Arlington, TX Medical Records Management Services

medical records scanning services arlington tx

Choosing a secure medical record scanning or medical record storage provider that offers quality, accuracy, and consistent results is very important. Record Nations Arlington, TX matches you with full-service medical records management services in Fairhope. Our record experts can store a large volume of documents easily and give you access whenever you need it and are HIPAA and HITECH-compliant.

Preparing Your Medical Records for Scanning

Because these records are filled with personal health information (PHI), you are obligated to ensure that they remain private and secure at all times. This is not just a moral obligation to your patients, but also a legal one.

Our medical record scanning is a simple, hassle-free process:

Provide us with the number of patient records you need to be scanned and some information on the level of detail you need to maintain for each record.
Our experts will find a secure local scanning contractor that is HIPAA and HITECH-compliant.
Once we locate a medical scanning company located in Albuquerque, they’ll send you a customized quote for your project.
Then, you select the provider that fits your needs, and they’ll start the scanning process.

Medical Records Storage Services

Less physical storage is needed when you have converted to a digital practice. However, some files will need to be stored as a backup or for other reasons. For those files, we offer secure medical record storage in our HIPAA and HITECH-compliant facilities.

Our facilities offer climate control, disaster protection, and 24/7 monitoring. Your records will be protected from loss and theft with Record Nations.

Medical Records Custodian

A custodian should be appointed to manage patient records of any healthcare facility that is no longer operating. Each state has different rules and guidelines for how long a record needs to be stored. In Texas, the retention period varies depending on the type of facility.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Rebecca

Tallahassee, FL

"Very helpful in my search for a company to scan a large quantity of medical records. She explained the process, that the companies would contact me, sent me a list of them, and followed through quickly. I would use again."

Brian

Odenton, MD

"Kyle asked questions to understand what I was looking for and gave me a very competitive price."

Stephen

DeSoto, TX

"I was searching for quality companies to assist with record management as I close my medical practice. Record Nations responded quickly and gave me two good references. Very pleased with their service."

The price of medical records scanning can range from 7-12 cents per page depending on where you’re located, how many documents you have, and which company you select for your project. Find out more about estimating your document volume and pricing here. Price per page is just one aspect of the project- other requirements can impact this price. Our team members will be sure to offer you all the information we have to make sure you get the service you need.

The quote on a project is determined by several things:

Specialized scanning (OCR, redaction, indexed, non-indexed);
Timeframe of the project;
Number of pages and if they are double-sided;
Electronic systems already in place within the practice and if the scanned documents must be compatible with them.

What Is the Medical Record Scanning Process?

Step 2Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 3Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Arlington who can meet your needs.

Step 4Schedule Your Service

Arlington service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 5Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 6Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

Live Agent

Fill Out A Form

(817) 438-0716

Frequently Asked Questions

Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.