Medical Record Scanning and Storage in Miami

Medical Record Scanning and Storage in MiamiMedical providers understand the importance of protecting personal health information (PHI) in their day-to-day handling of medical files and records. With evolving privacy regulations, it is becoming harder to protect PHI with paper files.

Paper files put you at risk because they can be easily misfiled and misplaced. If a record is misfiled it could result in a treatment error and if it is misplaced it could expose sensitive information, violating HIPAA regulations.

Medical record scanning and medical record storage services will help you make the transition to a paperless office and give you a safe place to store files that must be retained physically. Our services are HIPAA and HITECH compliant to keep you within regulations and avoid fines. We provide high-quality digital conversion and reliable storage at competitive prices. Call us at (305) 504-8631 or fill out the form to learn more.

Preparing Medical Records for Scanning in Miami

The conversion process is simple but can be difficult to take on by yourself. Professional scanning services can convert large amounts of records in a short amount of time. We also have specialized scanners that create clear, consistent images; no matter the size and specification. We carefully handle your records and protect private information throughout the process.

Once your documents are converted, they will be indexed and tagged for easy retrieval and organization. You will be able to find records with a keyword search and access the information instantly. Scanning also allows you to integrate your files onto an existing or new Electronic Health Record System (EHR).  

The first step in the scanning process is to count your files. Knowing the number of files you will be scanning helps us to prepare for your project and give you an accurate price quote on scanning services. Click here to learn how to count your documents.

Follow these easy steps to get your medical record scanning project started:

  1. Call us at (305) 504-8631 or fill out the form to request free quotes on local medical record scanning services. Include the approximate number of records you would like to scan and the level of detail you want for each file.
  2. Within minutes, several Miami-based scanning companies will contact you with competitive price options.
  3. Select the company that best fits your needs and together you can begin your scanning project.

Medical Records Storage Services

Medical records must be retained for a specific retention period. The period varies by state and type of record with an average retention period of 10 years. Offsite storage allows you to retain your records without taking up valuable space in your office.

Record Nations Miami will protect your files from loss, damage, and misuse in our secured storage facilities. We offer climate control, disaster protection, and live patrol to keep your files safe. You can retrieve files as often as necessary and set customized security clearance for your team.

In addition to physical storage, we also have cloud services for your digital storage needs. Our storage services can be combined and customized to meet the needs of your practice.

Medical Records Custodian 

If a Miami healthcare facility closes, a person or company is appointed as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations Miami can help you find a local provider to manage your records, release needed information and destroy the records after the retention period. 

Get Free, No-Obligation Quotes on Medical Record Scanning and Storage in Miami

Medical record management is made easy with scanning and storage services. Call us at (305) 504-8631 or fill out the form to receive free quotes on our services in the Miami area. We will connect you with verified providers within minutes.

Record Nations Miami Location

Record Nations Miami
244 SW 6th St
Miami, FL 33130
(305) 504-8631
miami@recordnations.com

Our normal operating hours are Monday-Friday from 8:30am-5:00pm.

 

Record Nations proudly serves these cities throughout the Miami, South Beach, and Surrounding Areas:
Boca Raton | Boynton Beach | Coral Gables | Coral Springs | Davie | Deerfield Beach | Delray Beach | Ft. Lauderdale | Ft. Pierce | Hallandale | Hialeah, Hollywood | Homestead | Kendall | Lake Worth | Margate | Miami | Miami Beach | Miramar | North Miami | Oakland Park | Parkland | Pembroke Pines | Plantation | Pompano Beach | South Miami | St. Lucie | Stuart | Sunrise | Wellington | West Palm Beach