Medical Record Scanning and Storage Services in Rockford, IL

Medical Record Scanning and Storage Rockford, ILRecord management should be organized, efficient, and secure. When managing health records, privacy is prioritized to protect patients and stay in compliance with HIPAA, HITECH, and other privacy regulations.

Medical record scanning and medical record storage with Records Nations will ensure that you stay in compliance throughout the digital conversion and daily document management. Our trusted providers will maintain patient confidentiality while providing high-quality results.

Our full-service scanning creates clear, consistent images formatted digitally. Our secured storage facilities offer protected storage space with easy retrieval options.

How To Prepare Your Medical Records for Scanning

Record Nations will take on any sized scanning project, all we ask is for an estimate of how many files you will be scanning. Knowing an accurate document count will help us prepare to scan and allow us to give you accurate price quotes. For tips on counting your documents, click here.

Get started with your scanning project in 3 easy steps:

  1. Call us at (779) 232-1021 or fill out the form to request free quotes from scanning providers in the Rockford area. Include details about your scanning project like the number of records you would like to scan and the level of detail you want for each file.
  2. Multiple medical record scanning providers will be in contact with you right away.
  3. Review the price options, choose a provider that best fits your needs, and begin your scanning project.

Medical Records Storage Services

Rockford IL Medical Record Scanning

Medical record storage can be paired with medical record scanning to provide physical backup for critical files. Our offsite storage facilities will protect your records with 24/7 monitoring, live patrol, and disaster protection. We give you control over who can access certain files and offer retrieval options whenever they are needed.

Digital storage can be provided as well to cover all of your medical record storage needs. After scanning is complete, you will be able to seamlessly integrate your files into an existing or new Electronic Health Record System (EHR). The EHR together with your digital files will help you to better coordinate care and maintain patient files.

Medical Records Custodian

Medical records but be store for at least 10 years in the state of Illinois. Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Using a medical custodian takes the liability off of you or your practice. Hiring a company to manage your facility’s medical records ensures you will remain in compliance and your past patients will continue to receive care and support. 

Record Nations Rockford can help you find a local provider to manage your records, release needed information and destroy the records after the retention period. 

Get Instant Access To Your Patients’ Medical Records Today!

Record Nations wants to simplify record management for your medical practice, hospital, or healthcare related business. We have served thousands of companies across the country, helping them get organized and maintain privacy compliance. Get started by calling us at (779) 232-1021 or filling out the form. 

Record Nations Rockford Location

Record Nations Rockford
2135 11th St
Rockford, IL 61104
(779) 232-1021

Our normal operating hours are Monday-Friday from 8:00 AM to 4:00 PM


Record Nations proudly serves these cities throughout the Rockford area:
Beloit | Belvidere | Byron | Clare | DeKalb | Dixon | Freeport | Genoa| Harvard | Huntley | Janesville | Lake in the Hills | Loves Park | Machesney Park | Monroe | Poplar Grove | Rochelle | Rockton | Sycamore | Union | Woodstock