Scanning services can benefit businesses by reducing costs, improving productivity, and giving you easier access to your information. Our scanning partners use capture technology to convert your files into digital images. Digital files can be stored online making it easy to collaborate, work remotely, and reduce storage needs.
Begin your conversion project today by calling (905) 593-6899 or filling out the form. We will connect you with local scanning providers and send you free, personalized price quotes within minutes.
How Document Scanning Services Work
Scanning documents on your own can be incredibly time-consuming and inconsistent. Our scanning partners create clear, accurate images in no time. We also include indexing for easy organization and keyword searching.
We will take care of the following steps for your convenience:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever is easier for you.
- We offer Optical Character Recognition (OCR), so that documents can be modified later.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request free quotes by calling (905) 593-6899 or filling out the form.
How to Count Your Documents
Knowing how many documents will be scanned is helpful in determining an accurate price quote and preparing for your project. Use the formula below to find a count estimate.
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
If you need more assistance counting your documents, click here.
The Cost of Document Scanning in Woodbridge
Scanning can be pricey, but it is an investment into future savings for your business. Digital files reduce printing and paper costs, as well as storage needs. The price per page generally falls between 7 and 12 cents, The larger your project, the lower the price per page will be.
Service options can also affect the price of your project. Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Contact Us for Free Quotes on Document Scanning Services in Woodbridge
Don’t let stress prevent you from making the transition to a digital business. Record Nations will convert your documents quickly and effectively, without any hassle for you. Call us at (905) 593-6899 or fill out the form to begin the conversion process today. We will send you free quotes within minutes.
Record Nations Woodbridge Location
Our operating hours are Monday-Friday from 8:30 AM to 5:00 PM.
Record Nations proudly serves these cities near the Woodbridge area:
Bolton | Brampton | Concord | Downsview | Etobicoke | King City | Malton | Maple | Rexdale | Richmond Hill | Thornhill | Weston | Willowdale | York | York Mills