Document Management

Top Preventative Strategies in A Disaster Management Plan

by Samantha Masters | May 15, 2020 | Document Management | 5 min read

Disaster can strike at any moment. Additionally, there is no set formula or target for a disaster occurrence. It can happen to any business at any time. Therefore, it’s critical to prepare for a potential disaster. Creating a disaster management plan keeps you in control of your company, and...

Comparing Records Management Options: Cost, Security & Efficiency

by Lauren Hilinski | Updated May 23, 2019 | Document Management | 5 min read

Proper records management can make a business more efficient and more secure while cutting costs. Depending on the needs of your business and whether you use digital or physical documents, solutions can vary. Watch the video or read the transcript below to learn more about document management systems. Video...

Creating a Records Management Program: How to Balance Your Priorities

by Donna Bunger | Updated May 23, 2019 | Document Management | 2 min read

Creating a Records Management Program requires a healthy balance of costs, security, and productivity. The best way to set these priorities is to evaluate your own processes. Costs Cost efficiency depends on the type of information you keep and manage as well as the legal retention requirements. Offsite Records...

Records Information Management: What Is RIM and Why It’s Important

by Carter Alzamora | Updated April 2, 2020 | Document Management | 3 min read

A RIM program is a system for managing records throughout their lifespan, stretching from their initial creation to their eventual destruction and everywhere in between. In this video learn more about the value of records information management, with information including why it’s important along with walkthrough of the key...

Improving Record Management: A Step-by-Step Guide

by Carter Alzamora | Updated April 2, 2020 | Document Management | 5 min read

Well-maintained records management programs help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. As you turn to evaluating your own records management, questions to ask yourself include what are the greatest weaknesses in your system,c and what steps can you...

An Inside Job: How DMS Access Controls Prevent Security Breaches

by Ken Choi | Updated July 15, 2019 | Document Management | 3 min read

A document management system (DMS) in the workplace helps to ensure an efficient protocol for managing large amounts of files. In addition to more efficiency, a DMS can also increase the security of your confidential files with different levels of access controls. With a predetermined set of access controls,...

Offsite Document Storage Breakdown

by Ken Choi | December 15, 2017 | Document Management | 3 min read

Offsite document storage is a service that has some serious advantages over storing physical files at your office that many businesses are utilizing. Even so, not many people actually know what an offsite storage facility is. What Happens Inside an Offsite Storage Facility? When you work with an offsite...

Document Management Systems: Why DMS Software is Worth the Investment

by Lauren Hilinski | Updated December 13, 2019 | Document Management | 5 min read

Document management system software provides a clean, streamlined, and intuitive means of organizing company documents. No matter what services or products your organization provides there is document management structure that will help keep your office productive and efficient. Below we transcribe the text of a video regarding the power...

Increase Business Profits with Document Storage

by Ken Choi | April 19, 2017 | Document Management | 4 min read

The two primary goals of growing any business are to increase profits and decrease spending. This is an obvious statement, yet many companies fail to recognize how to do so. One thing every growing business can agree on is the importance of data. Whether we’re talking about client information,...

Document Shredding: An Essential Part of Your Document Management Plan

by Lauren Hilinski | Updated May 22, 2019 | Document Management | 2 min read

All companies should have a comprehensive document management plan to help keep their organization tidy and efficient. Document management procedures encompass a variety of elements including managing active files, delegating file access, creating and educating employees on document retention schedules, and outlining document disposal techniques. A healthy and sustainable...