Document Management

Records Information Management: What Is RIM and Why It’s Important

by Carter Alzamora | October 3, 2018 | Document Management | 3 min read

A RIM program is a system for managing records throughout their lifespan, stretching from their initial creation to their eventual destruction and everywhere in between. In this video learn more about the value of records information management, with information including why it’s important along with walkthrough of the key...

Improving Record Management: A Step-by-Step Guide

by Carter Alzamora | August 29, 2018 | Document Management | 5 min read

Well-maintained records management programs help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. As you turn to evaluating your own records management, questions to ask yourself include what are the greatest weaknesses in your system,c and what steps can you...

An Inside Job: How DMS Access Controls Prevent Security Breaches

by Ken Choi | May 9, 2018 | Document Management | 3 min read

A document management system (DMS) in the workplace helps to ensure an efficient protocol for managing large amounts of files. In addition to more efficiency, a DMS can also increase the security of your confidential files with different levels of access controls. With a predetermined set of access controls,...

Offsite Document Storage Breakdown

by Ken Choi | December 15, 2017 | Document Management | 3 min read

Offsite document storage is a service that has some serious advantages over storing physical files at your office that many businesses are utilizing. Even so, not many people actually know what an offsite storage facility is. What Happens Inside an Offsite Storage Facility? When you work with an offsite...

Document Management Systems: Why DMS Software is Worth the Investment

by Lauren Hilinski | June 23, 2017 | Document Management | 5 min read

Document management system software provides a clean, streamlined, and intuitive means of organizing company documents. No matter what services or products your organization provides there is document management structure that will help keep your office productive and efficient. Below we transcribe the text of a video regarding the power...

Increase Business Profits with Document Storage

by Ken Choi | April 19, 2017 | Document Management | 4 min read

The two primary goals of growing any business are to increase profits and decrease spending. This is an obvious statement, yet many companies fail to recognize how to do so. One thing every growing business can agree on is the importance of data. Whether we’re talking about client information,...

Document Shredding: An Essential Part of Your Document Management Plan

by Lauren Hilinski | Updated August 24, 2018 | Document Management | 2 min read

All companies should have a comprehensive document management plan to help keep their organization tidy and efficient. Document management procedures encompass a variety of elements including managing active files, delegating file access, creating and educating employees on document retention schedules, and outlining document disposal techniques. A healthy and sustainable...

Document Management System Integration to Current Setup

by Ken Choi | January 27, 2017 | Document Management | 3 min read

If you are finding that your work productivity is slow and collaborating on projects between your employees seems inefficient, it may be time to switch over to a document management system (DMS). With an electronic DMS in place, all your files and records are stored in an all-encompassing program...

Benefits of a Document Management System for Law Firms

by Ken Choi | December 29, 2016 | Document Management | 3 min read

The identity of a law firm can be construed rather easily based on the way they manage their documents. With so many files and records that a typical law firm must keep up with, the efficiency of their practice is directly correlated with how well their documents are managed....

Common Legal Document Management Problems and Solutions

by Ken Choi | Updated March 19, 2018 | Document Management | 2 min read

Paperwork, documents, and files can quickly overwhelm any legal department, law firm, or court system. With hundreds to thousands of pages used for each legal case, finding a legal document management solution is one of the many concerns that a legal practice faces. Many legal practices hand over the...