When handling medical records, you must first make sure that an offsite storage facility is secure against theft, damage, and misplacement. A records storage facility dealing with medical records needs to be efficient and secure when scanning and converting patient records and other records.
Record Nations Colorado Springs is a full-service records scanning and storage for medical records. We offer a consistent and reliable way to get results without sacrificing quality or time.
Preparing Medical Records for Scanning in Colorado Springs
All medical records contain Personal Health Information (PHI) which means that your business is legally obligated to keep the information private and secure at all times. The processing and moving of records is a very delicate process as it is so important to remain HIPAA compliant.
To begin your medical record scanning project, we will need an estimate of how many files you would like to scan. Knowing how many documents you have will help us plan for your scanning project and give you a better idea of how much your project will cost. Learn more about counting your documents here.
Follow these easy steps and Record Nations will take care of the rest:
- Call us at (719) 323-6244 or fill out the form to request free, personalized quotes from scanning providers in the area. Be sure to tell us the number of records you would like to scan and the level of detail you want for each file.
- You will be contacted by multiple medical record scanning providers within just a few minutes.
- Review the price options, choose a provider that best fits your needs, and begin your scanning project.
Medical Records Storage Services
Less physical storage is needed when you have converted to a digital practice. However, some files will need to be stored as backups or for other reasons. For those files, we offer secure medical record storage in our HIPAA and HITECH-compliant facilities.
Our facilities offer climate control, disaster protection, and 24/7 monitoring. Your records will be protected from loss and theft with Record Nations Colorado Springs.
We also have cloud services available for your digital storage needs.
Medical Records Custodian
In Colorado, medical records must be saved for at least 10 years. Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Using a medical custodian takes the liability off of you or your practice. Hiring a company to manage your facility’s medical records ensures you will remain in compliance and your past patients will continue to receive care and support.
Record Nations Colorado Springs can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Need to Start a Medical Scanning Project?
To get started, fill out the form or give us a call at (719) 323-6244. Within minutes of receiving your request, an agent will be in contact with a free, no-obligation quote.
Record Nations Colorado Springs Location
Our normal operating hours are Monday-Friday from 9:00 AM to 5:00 PM, and Saturday from 9:00 AM to 2:00 PM.
Record Nations proudly serves these cities throughout the Colorado Springs area:
Calhan | Colorado Springs | Ellicott | Fountain | Falcon | Green Mountain Falls | Manitou Springs | Monument | Old Colorado City | Palmer Lake | Peyton | Ramah