Document scanning is the first step in digitizing your business. Record Nations Pella will convert your documents into usable digital files. Digital files are easy to find, organize, and manipulate as needed. They improve productivity and efficiency for your organization.
We have a network of scanning experts in Pella and the surrounding areas. Our partners use state-of-the-art capture technology to create clear files. We can convert many kinds of documents of varying sizes and schematics. Contact us at (641) 651-3014 or fill out the form to request free, no-obligation price quotes on your scanning project today.
How Document Scanning Services Work
Professional scanning services take the pressure and responsibility of in-house document scanning off of your shoulders. You will not have to worry about buying and maintaining equipment, training additional staff, or assigning imaging time. We will expertly capture your information and organize it. You will be able to focus on your business while we make sure your scanning is completed correctly.
We will also take care of the following steps to help you begin to prepare for your scanning project:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by calling (641) 651-3014 or filling out the form.
How to Count Your Documents
To determine the size of your scanning project, you will need to count your documents. The formula below explains how to find a close estimate.
Count the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary, but an estimate is all you will need to move forward. Learn more about counting your documents here.
The Cost of Document Scanning in Pella
Scanning is an investment into future savings for your business. With digital files, you will reduce storage costs and improve efficiency by reducing wasted time spent searching for documents. The cost of scanning typically falls between 7 and 12 cents per page. Reduce the price per page by stocking up on documents to scan together.
Service options may also affect the price. Our options are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Contact Us for Free Quotes on Document Scanning Services in Pella
Record Nations Pella offers document scanning services in Pella and the surrounding cities. Contact us by calling (641) 651-3014 or filling out the form to begin your scanning project today. We will connect you with local providers and send you free quotes on your project in just minutes.
Record Nations Pella Location
Record Nations Pella
809 W 8th St
Pella, IA 50219
(641) 651-3014
pella@recordnations.com
Our operating hours are Monday-Friday from 8:30 AM to 5:30 PM and Saturday 9:00 AM to 1:00 PM.
Record Nations proudly serves these cities near the Pella area:
Altoona | Ankeny | Ames | Clive | Des Moines | Fairfield | Grinnell | Indianola | Johnston | Marshalltown | Newton | Oskaloosa | Ottumwa | Urbandale | West Des Moines
