Scanning services convert your physical documents into digital files that can be easily organized, manipulated, and integrated with document management software. There are many benefits to going paperless including increased efficiency, higher security, and easier communication. Record Nations Pleasanton simplifies scanning to make an easy transition for your business.
Contact us by calling (925) 415-5065 or filling out the form to receive free, personalized price quotes for your scanning project. We will instantly connect you with Pleasanton-based providers that offer competitive price options.
How Document Scanning Services Work
Scanning works by capturing a clear image of your documents and creating a digital file. Digital files are much easier to store, require less printing, and can be shared among your team for increased collaboration. We make the conversion process as easy as possible, so you can focus on running your business.
We will take care of the following steps for your convenience:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever is easier for you.
- We offer Optical Character Recognition (OCR), so that documents can be modified later.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request free quotes by calling (925) 415-5065 or filling out the form.
Counting your documents may seem like an impossible task, but we have a formula to make it easy. A close estimate is all we will need to move forward with your project.
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
If you need more assistance counting your documents, click here.
The Cost of Document Scanning in Pleasanton
Scanning can be costly upfront, but it will reduce your storage costs, printing expenses, and reduce paid employee time spent searching through paper files. The price of scanning is charged per page, typically between 7 and 12 cents. The price is determined by the size of your project, your location, and the service options you choose.
Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Pleasanton
Begin transitioning to digital files with scanning services from Record Nations Pleasanton. We will assist you every step of the way and complete your project quickly. Give us a call at (925) 415-5065 or fill out the form to begin the process with a local provider.
Record Nations Pleasanton Location
Our operating hours are Monday-Friday from 9:00 AM to 6:00 PM and Saturday 10:00 AM to 3:00 PM.
Record Nations proudly serves these cities near the Pleasanton area:
Alamo | Ashland | Castro Valley | Cherryland | Danville | Dublin | Fairview | Fremont | Hayward | Livermore | Newark | San Leandro | San Lorenzo | San Ramon | Union City