Document Scanning in The Villages

Document scanning is the first step in converting your business to digital files. The transition can be overwhelming, but Record Nations is here to simplify the process. Our scanning providers offer easy-to-use services that create high-quality, consistent files. We can help you convert your entire company, a single department, or even just a handful of files. Contact us by calling (352) 561-3095 or filling out the form to get started.

How Document Scanning Services Work

Scanning is completed with advanced scanning equipment that can convert files of many different sizes and specifications. Our technology creates clear copies of your documents that can be then used as editable files. Once converted, your documents will be ready to use and able to integrate onto the document management system of your choice.

Converting your documents with Record Nations is easy. We take care of the following steps to help you begin your scanning project:

  • We remove bindings to prepare documents for scanning.
  • We scan both single and double-sided documents.
  • We index by page or by entire document, whichever you choose.
  • We offer Optical Character Recognition (OCR), making your documents editable.
  • We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
  • We can accommodate special requests, just give us the details when you request a free quote by calling (352) 561-3095 or filling out the form.

How to Count Your Documents

Knowing the size of your scanning project will help your scanning provider prepare. To count your documents add up the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.

A close estimate is all you need to receive price quotes from local providers. Learn more about counting your documents here.

The Cost of Document Scanning in The Villages

The cost of scanning is an investment into the future of your business. The price typically falls between 7 and 12 cents per page, depending on a number of factors. We recommend stocking up on documents to scan before beginning your project. The larger your project is, the lower the price per page will be.

Adding service options can increase the price per page, but will improve efficiency in the long run. Some of our service options are:

  • Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
  • Expedited turnaround time
  • Double-sided documents
  • Specific systems, file types, and special requirements

Request free quotes from local providers by calling us at (352) 561-3095 or filling out the form. We will send you accurate price quotes within minutes.

Contact Us for Free Quotes on Document Scanning Services in The Villages

Begin the transition to a digital office with scanning services from Record Nations The Villages. We will accurately capture your documents to create clear digital files. Call us at (352) 561-3095or fill out the form to begin today. We will connect you with local providers within minutes.

Record Nations The Villages Location

Record Nations The Villages
11962 Co Rd 101 #302
The Villages, FL 32162
(352) 561-3095

Our operating hours are Monday-Friday from 8:00 AM to 5:30 PM and Saturday from 9:00 AM to 2:00 PM.


Record Nations proudly serves these cities near The Villages area:

Altamonte Springs | Apopka | Clermont | Eustis | Forest City | Lady Lake | Leesburg | Lockhart | Mount Dora | Ocala | Ocoee | Pine Hills | Tavares | Wekiva Springs | Winter Garden