When it comes to medical records, it’s important to make sure that an offsite storage facility is secure against theft, damage, and misplacement. A records storage facility dealing with medical records needs to be efficient and secure when scanning and converting patient records and other records.
Record Nations is a full-service record scanning and storage for medical records for any medical-related business from hospitals to dental offices. We are a consistent and reliable way to get results without sacrificing quality or time.
Preparing Medical Records for Scanning
All medical records contain Personal Health Information (PHI) which means that your business is legally obligated to keep the information private and secure at all times. The processing and moving of records is a very delicate process as it is so important to remain HIPAA compliant.
Follow these easy steps and Record Nations Alexandria will take care of the rest:
- Call us at (703) 584-7976 or fill out the form to request free, personalized quotes from local scanning providers. Be sure to tell us the number of records you would like to scan and the level of detail you want for each file.
- You will be contacted by multiple medical record scanning providers within just a few minutes.
- Review the price options, choose a provider that best fits your needs, and begin your scanning project.
Medical Records Storage Services
Less physical storage is needed when you have converted to a digital practice. However, some files will need to be stored as backup or for other reasons. For those files, we offer secure medical record storage in our HIPAA and HITECH-compliant facilities.
Our facilities offer climate control, disaster protection, and 24/7 monitoring. Your records will be protected from loss and theft with Record Nations Alexandria.
We also have cloud services available for your digital storage needs.
Medical Records Custodian
When a healthcare facility closes, a custodian should be appointed to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored, in Virginia, it depends on what type of provider you are.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations Alexandria can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Protect Your Medical Records Today!
To get started, fill out the form or give us a call at (703) 584-7976. Within minutes of receiving your request, an agent will be in contact with a free, no-obligation quote. we look forward to answering any questions you may have!
Record Nations Alexandria Location
Our normal hours of operation are Monday-Friday 9:00am to 5:00pm.
Record Nations proudly services Alexandria and these nearby cities:
Annandale | Arlington | Baltimore | Bethesda | Camp Springs | Centreville | Columbia | Fairfax | Falls Church | Franconia | Gaithersburg | Hillcrest Heights | Huntington | Hyattsville | Lincolina | Newington | Potomac | Reston | Rose Hill | Silver Spring | Springfield | Sterling | Temple Hills | Tysons | Upper Marlboro | Vienna | Waldorf | Washington DC | Woodbridge