Why Are Documents Redacted?

Redaction, sometimes called sanitization or data anonymization, is the process of removing confidential or sensitive information from a document to protect that information. When documents are redacted, they can be used or published by a wider audience than originally intended without compromising confidentiality. Most industries use some amount of...

How Records Storage Simplifies Record Retention

Some might picture a document storage service only as a place to store old file boxes. But the value extends beyond just freeing up extra space. At storage facilities, your boxes are labeled with barcodes that not only provide a way to securely monitor your records, but also an option...

How to Track Retention With Off-Site Storage

Off-site storage offers a secure way to store your sensitive documents while also keeping them safe from environmental damage like fire or flooding. But if you work in an industry that requires records retention, you may be concerned about how off-site storage can make sure you’re staying compliant. Luckily, managing...

How to Reduce Your Carbon Footprint With Document Scanning

Despite recent growth in technology paper consumption also continues to grow, however with document scanning digital files not only make your records management more sustainable, but also cheaper and more efficient. Watch the video or read this transcript below to find out more about how scanning can cut your...

Best of Record Nations 2018: Top 15 Blogs

Throughout 2018, records management has become increasingly important as companies work to become more efficient. The following blog posts were the most popular in 2018. Records Management Compliance Three of our top blogs help you know the regulations for keeping records. Managing Record Retention Requirements in the Office Don’t...

How to Get the Maximum Value Out of Your EHR System

While making the initial transition to an EHR system helps to provide some immediate benefits over paper medical records management, it’s important that you also stop periodically to evaluate whether or not you’re getting the max benefits from your system. In this video or transcript below learn more about...

How Scanning Helps With New Year’s Resolutions to Declutter

In addition to cleaning up the workplace there are numerous other reasons and benefits from implementing document scanning with a decluttering project. For example, while reorganizing paper files works as a temporary solution for improving workflow, scanning the records and converting them to digital format provides a permanent answer...

Different Types of Security In Records Management

Security threats in records management come from all directions ranging from malware and data breaches to theft, fire, or flood, making it essential to incorporate multiple types of security in records management. In this video you’ll learn more about why using multiple security strategies is important, where top security...

DMS: What They Are, the Differences, and the Benefits

While the two terms are often used interchangeably, there are a number of unique benefits and differences between scanning and digitizing. In this video learn more about what it means to scan vs digitize a document, how each process works, and the advantages of both methods for converting paper...