Records Management & Document Scanning Blog

How Much Paper Schools Use & How Much It Costs Them

by Ryan McHugh | Updated July 10, 2020 | Document Scanning | 5 min read

While it might not seem like passing out worksheets in a single classroom is an unusually large amount of paper to use, once you start considering additional factors the numbers begin to quickly stack up. Learn more in this video or the transcription below about statistics on paper use...

How Much Do Schools Spend On Paper Per Year

by Samantha Masters | January 2, 2020 | Document Scanning | 4 min read

Today, schools are still using enormous amounts of paper everyday. This is because a variety of different reasons, including homework assignments, tests, resource handouts, and more. Papers are often are a valuable resource for students. However, there is an over consumption of paper throughout schools. According to an American...

Creating a Records Management Plan: Is a DMS or Cloud Storage Better?

by Ryan McHugh | Updated July 10, 2020 | Records Management | 4 min read

There are two main ways of managing files digitally—DMS systems and cloud storage—and while each provide the same basic advantages of going digital, they also have differences that can make one better than the other depending on factors like how much data you need to manage and what your...

What Is Cloud Storage and How Does It Work?

by Samantha Masters | December 17, 2019 | Cloud Storage | 3 min read

When it comes to digital storage, the cloud continues to prevail as an essential part of the process. Cloud storage is a secure way to digitally store files online. It’s composed of a network of servers which allows you to gain access from anywhere. There are many other storage...

The Top 10 HIPAA Violations to Look Out For

by Andrew Janson | Updated July 10, 2020 | Records & Medical Storage Laws | 6 min read

The Health Insurance Portability & Accountability Act (HIPAA) was passed in 1996 and helps safeguard protected health information (PHI) by providing standards for ensuring the data privacy and security of medical information. Learn more about HIPAA, the penalties for noncompliance, and some of the most common HIPAA violations by watching...

Steps to Take for Preventing HIPAA Violations

by Andrew Janson | Updated May 26, 2020 | EMR/EHR | 4 min read

The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that provides minimum requirements for protecting certain health information. For anyone who handles medical records or works with patient data, an understanding of the basic HIPAA requirements is crucial. Because of the kind of information HIPAA protects,...

What Is Day-Forward Scanning & How Does It Work?

by Andrew Janson | Updated July 10, 2020 | Document Scanning | 4 min read

Made to simplify the “crossover period” when businesses go from paper to digital, with day-forward scanning you select a date in the future where you will first scan your archives of existing papers, and from then on scan your new documents as soon as they’re created. To find out...

How To Tell Which Storage Service Is Best For You

by Andrew Janson | Updated July 10, 2020 | Records Storage | 6 min read

You have a number of options when it comes to choosing which storage service is best for you, and knowing which to choose can be difficult. Watch the video or read the transcript below to learn more about what those options are, what they can do for you, and...

How Scanning and Storage Come Together to Save You Money

by Andrew Janson | October 4, 2019 | Document Scanning | 4 min read

Choosing between scanning and digitally storing your documents or just using a hard copy filing system can be difficult. On one hand, digital storage makes it easier to find what you’re looking for as well as saving space. On the other hand, scanning your files costs money while using...

Patient Portals Benefit Both Physicians and Patients

by Andrew Janson | Updated July 10, 2020 | EMR/EHR | 4 min read

A patient portal is a secure website that gives patients easy, 24-hour access to their personal health information. Patients can access their information from anywhere with an internet connection. Also, patients can log on from their computer or smartphone using a secure username and password. Additionally, it provides unique...