Document scanning can transform your office by reducing the amount of space used for storing physical documents. Your free space can be used for more profitable activities. Scanning also improves security and reduces the risk of loss and damages to your records. Most importantly, digital files save time. Your documents can be found quickly, increasing productivity and improving customer service response time.
Scanning is available for small and large projects. We can scan records of many sizes and specifications. Call us at (650) 830-3532 or fill out the form to receive free quotes from local providers. We would love to get your scanning project underway today.
How Document Scanning Services Work
Record Nations Burlingame uses the latest in scanning technology to create high-quality, accurate digital files. We protect your confidentiality throughout scanning and maintain compliance with all privacy regulations. We are committed to making the process as safe and easy as possible for you.
We take the following steps to make your scanning project easier:
- We remove bindings to prepare documents for scanning.
- We convert single and double-sided documents.
- We can index by page or by document, whichever you choose.
- We offer Optical Character Recognition (OCR) to make your documents editable.
- We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just be sure to include the details when you request free quotes by calling (650) 830-3532 or filling out the form on this page.
When you request free quotes, we will ask for the number of pages you plan to scan. Counting your documents may seem impossible, but it is easy to find a quick estimate.
Count the number of banker’s boxes, files, or inches of paper you have you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary based on the thickness of your paper, the brand of boxes or files you use, and how tightly you have packed your documents. Learn more about counting your documents here.
The Cost of Document Scanning in Burlingame
Scanning reduces your storage costs and billable time spent searching for physical documents. The cost up front will undoubtedly be returned to you over time.
Scanning is charged by the page, typically 7 to 12 cents per page. Adding service options can increase the price per page, while increasing the size of your project will lower it. We recommend stocking up on documents to scan together to keep your costs down.
Be sure to include the service options you are interested in to receive accurate price quotes. Our service options include:
- Scanning specifications like OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Burlingame
Scanned documents save time and money, increase security, and are better for the environment. Improve efficiency and save your budget with Record Nations scanning services. Call us at (650) 830-3532 or fill out the form to request free, no obligation quotes on scanning services in Burlingame and the surrounding areas.
Record Nations Burlingame Location
Our operating hours are Monday-Friday from 8:30 AM to 5:00 PM.
Record Nations proudly serves these cities near the Burlingame area:
Alameda | Belmont | Daly City | Foster City | Half Moon Bay | Hillsborough | Menlo Park | Millbrae | Pacifica | Redwood City | San Bruno | San Carlos | San Francisco | San Mateo | South San Francisco