Document Scanning Services in El Paso, TX

El Paso Document Scanning Services

document scanning services El Paso

Record Nations El Paso has professional document scanning services for any kind of business or household. Digital records improve workflow, secure your private information, and increase productivity. Our providers can take on conversion projects of any size and include indexing for quick and easy access to your files. We are happy to answer all of your questions and connect you with local providers.

Our providers can scan microfiche and microfilm, large format documents, engineering drawings, and almost anything else you can think of on most types of paper! They take your documents, scan them in professional, top-of-the-line scanners, and give you a digital copy that looks just like the physical one.

Why should I use a professional scanning service?

document scanning services to organize

Free up space: Physical documents take up valuable space in your office. Digitize to remove clutter, the eye sore of filing cabinets, or to use your space better.

Preservation of documents: Push your organization into the future with a system that preserves documents forever. Forget worrying about wear and tear or keeping extra copies–scanning can help!

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Employee flexibility and improved workflow: Digital documents can be found, retrieved, and shared securely and instantly. Your team will be able to collaborate more effectively and respond to customers without delay. With customers expecting their needs to be met on increasingly shorter timelines, every minute and hour saved is crucial.

reduce spending with record nations

Reduce spending: Scanning documents costs just cents per page and reduces storage, printing, and mailing expenses. It also reduces the long-term costs of paper storage and organization. Once those documents finish uploading to your chosen electronic filing system, they remain there for as long as you need them.

We are able to take the following steps to make your scanning project easier:

  • Remove bindings and staples to prepare documents for scanning
  • Convert single and double-sided documents
  • Index by page or by document
  • Implement Optical Character Recognition (OCR) to make your documents editable
  • Put your converted files on any medium you choose, encrypted or not, including CDs, DVDs, an existing system, or cloud storage
  • We accommodate special requests, just be sure to explain your specific needs.

What kind of scanning is there?

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Personal

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Business

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Medical

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Education

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Legal

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And More!

Abbo
San Diego, CA
"Very friendly and professional service. We heard back from their partners in a timely fashion. We are so pleased with the results. We highly recommend Record Nations."
George
Boston, MA
"Really helpful in getting me connected to a local document management company. Much appreciated."
Deborah
Washington, DC
"Great Customer service, Very friendly with a pleasant attitude and very responsive to my questions. VERY attentive to my needs. Much appreciated."

How Much Does Professional Document Scanning Cost?

Most prices range from 7-12 cents per page depending on where you’re located, how many documents you have, and which company you select for your project. Find out more about estimating your document volume and pricing here. Price per page is just one aspect of the project—other requirements can change the price significantly. We’ll be sure to offer you all the information we have to make sure you get the service you need. Be sure to ask for a customized quote from multiple document scanning companies for your project.

The quote on a project is determined by several things:

  • Specialized scanning (OCR, redaction, indexed, non-indexed)
  • Timeframe of the project
  • Number of pages and if they are double-sided
  • Electronic systems already in place within the organization and the scanned documents must be compatible with them

Document Scanning Process

Step 1Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 2Contact

Contact Record Nations to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 3Schedule Your Service

Local service providers in El Paso will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 4Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 5Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded. 

Contact us for a free quote today!

Frequently Asked Questions

What is document scanning?

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Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How long does it take to complete a scanning project?

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Project completion times depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

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Our scanning service can digitize a wide range of documents, including paper documents; photographs; large format documents; architectural documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more.

What file formats do you provide?

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We offer various file formats, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

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Yes, the security and confidentiality of your data are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

How do I calculate the number of documents I have to scan?

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With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Shred Nations Drop-Off Location Details

Record Nations El Paso

1414 Common Dr

El Paso, TX 79936

(915) 249-3879

el-paso@recordnations.com

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