Document Storage in Santa Clara, CA

Name: Record Nations Santa Clara, CA Walk In / Drop Off Document Scanning.
Address: 821 Martin Ave, Santa Clara, CA, 95050, US
Telephone: (408) 414-7339
Price range: $
Rating: 4.9

Santa Clara Document Storage Services

Record Nations Santa Clara is here to help your company with our custom document storage solutions. We keep your files safe while ensuring they are organized and easily accessible. Our nationwide network of providers has complaint, temperature controlled facilities for your convenience. Record Nations can help your business by moving your documents to secure off-site storage, converting your documents to digital, storing them in the cloud, or setting you up with document management system software.

Our Storage Services in Santa Clara

document management services Santa Clara

Physical Document Storage

Off site document storage will free up space in your office and better protect your documents.

Our partners’ off-site facilities have features like climate control, flood protection, fireproofing, and even underground vaults. They offer strict access controls, 24/7 monitoring, and live guard patrol. Our storage providers are familiar with and follow all federal and state privacy laws, keeping you in compliance.

Cloud Storage

Cloud storage services offer unlimited digital storage and accessibility securely from anywhere. The cloud makes searching for and finding any document easy with a simple keyword search. Increase your workflow and productivity with cloud services.

Enjoy seamless collaboration on files stored in the cloud and rest easy knowing your files are encrypted and safe.

Document Management System Software (DMS)

Document management systems convert your paper records into digital format and index them for organization and convenience. It allows your documents to be accessed, edited, and transferred easily and securely from anywhere.

Record Nations would like to improve your team’s ability to work together, even when they are apart. Prevent errors and redundancies and promote collaboration with a document management system.

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Starting the Storage Process

Step 0Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 1Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 2Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Get Your Free Quote

(408) 414-7339

Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

What Our Customers Say

Tina Xoom

"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"

Aaron McKinnon

"Connected me with a trusted document scanner fast! Thank you"

Cats Vermont

"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."

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