Document scanning services are a critical part of any document management plan.
If you’re looking to convert to a paperless office, and are located in or around Washington DC, Record Nations has a document scanning service provider to handle your project.
Our document scanning services include document conversion (converting paper documents into editable electronic documents), or document imaging that helps convert files into images that can be indexed and sorted.
If you don’t see exactly what you are looking for (or you know exactly what you need), please take a minute to fill out the form to the right, or give us a call at (202) 640-4361.
How Does Record Nations Washington D.C.’s Scanning Services Work?
Hiring a document scanning service that provides accurate, high quality, consistent images and files is critical for every document scanning project.
All of our Network Members in the Washington D.C. area can scan and index your documents quickly for a reasonable price.
We handle all different types and sizes of documents- large format, drawings, schematics and more.
If you have sensitive documents to scan or want the convenience of not having to leave your office, we offer mobile scanning services, or we can even pick them up for you.
Here are the basic steps we assist you with for every scanning project:
- The first step is to remove any bindings on your files or documents to prepare them for scanning.
- We can scan single or double-sided documents and convert them to digital images.
- You have an option to index every page or entire documents to make them easier to find in your electronic document management system.
- Our scanning experts also offer OCR services if you would like to have documents converted to editable text that can be modified later and give you the ability to change them at will.
- Once the document conversion is complete, we’ll deliver your new digital files on the medium that you choose- CDs, DVDs, or even to a Cloud Storage Service.
If you have more to do than what we mentioned above, we can create a customized quote for your project- when you submit a FREE quote or talk to one of our experts, be sure to mention any additional details and information.
How to Count the Number of Pages in Your Scanning Project
If you have your files in standard bankers boxes (12.5′”W x 15.5′”D x 10.5′”H), you can fit 2,000 to 2,500 sheets of paper in each box depending on the thickness of the paper and file folders you have. Large file boxes (15′”W x 24′”D x 10.5′”H) can hold 4000 to 4500 sheets of paper.
You can also estimate the number of pages/boxes you have on a shelf. On average, you can figure that you’ll have around 150 to 200 sheets per inch of space on your shelf or in your cabinet.
If you documents are packed loosely, you need one standard banker’s box for every 13” to 16” of space on your shelves. If you can’t fit one more piece of paper on your shelf, you should need one standard banker’s box for every 10” to 12” of space.
Although this is an approximate number, it will give you an idea of about how many boxes you have and how many sheets you need to scan.
What is the Cost for Document Scanning Services in Washington, D.C.?
Document scanning companies usually charge by the page for their services. Most prices range from 7-12 cents per page depending on where you’re located, volume, and who you select for your project. You also want to factor in what you want to do with your documents after they’re scanned.
The quote on your project is determined by several things:
- Are you looking for a certain type of scanning? (ocr, redaction, indexed, non-indexed)?
- Do you know how many pages do you need to scan, and if they’re double-sided?
- What time-frame are you looking for to start and complete the project?
- Are there any specific requirements you have to interface with your current systems?
These are just a few of the questions our experts ask when you contact us to make sure you get the service you need. We always suggest getting a customized quote from multiple document scanning companies for your project. Base price per page gets you in the ballpark, but other requirements for your project an change the price significantly.
Get FREE Quotes on Document Scanning Services in D.C. today!
Record Nations Washington D.C. has over 10 years of experience in document scanning and document management.
To get started with your scanning project today, fill out the form to the right, or give us a call at (202) 640-4361.
Within minutes of receiving your request, you will receive free, non-obligatory quotes to help you select the contractor that fits your situation and your office best.
Our normal operating hours are Monday-Friday from 8:30 AM to 7:00 PM
Record Nations Washington DC also proudly offers scanning & document management services to the following cities throughout the greater Washington D.C. area:
Annapolis | Baltimore | Bel Air | Columbia | Dundalk | Ellicott City | Essex | Glen Burnie | Parkville | Randallstown | Towson | Woodlawn and More!