Record Nations Columbia can help you make the switch from paper to digital files. We use state-of-the-art equipment to accurately scan your documents. Using digital files improves workflow, boosts collaboration, and protects your documents with added security features.
Our document scanning services are available for projects large and small. We include indexing to make searching and accessing individual files quick and easy. Call us at (803) 298-3006 or fill out the form for more information. We are happy to answer your questions and help you decide on the right services for your company.
How Document Scanning Services Work
Scanning works by taking your physical documents and converting them into digital files. We use high-quality scanners to produce crystal-clear images that can be indexed and stored on a cloud service or document management system.
Our document scanning services are easy. We will take care of the following steps to help you begin your scanning project:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by calling (803) 298-3006 or filling out the form.
How to Count Your Documents
To count your documents add up the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The final number will vary, but it will give you a close estimation. The more accurate your estimation, the more accurate your price quote will be. To learn more about counting your documents, click here.
The Cost of Document Scanning in Columbia
Document scanning is priced per page. The price can vary by location, company, and the size of your project. The larger your project is, the lower your price will be per page.
The average price of a scanning project is between 7 and 12 cents per page. Adding the following features can also affect price:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
For customized price quotes call us at (803) 298-3006 or fill out the form. Include details about your project to receive accurate quotes for your scanning project.
Contact Us for Free Quotes on Document Scanning Services in Columbia
Selecting specifications like indexing or OCR to include with your scanning project can be complicated. We are happy to talk you through your choices and help you decide which services are necessary for your business. Call us at (803) 298-3006 or fill out the form. Our knowledgeable representatives are standing by to assist you.
Record Nations Columbia Location
Our operating hours are Monday-Friday from 8:30 AM to 5:00 PM.
Record Nations proudly serves these cities near the Columbia area:
Augusta | Cayce | Charleston | Florence | Greenville | Mt. Pleasant | Seneca | Spartanburg