Transitioning to a paperless office can be a big project for business owners. Professional document scanning services will save you time and make the process much easier.Â
Record Nations Dayton will help you take on your document conversion project. We will connect you with local document scanning providers that are experts in preparing your documents, creating accurate digital files, and indexing your documents for easy organization.Â
Call us at (937) 436-0552Â or fill out the form to get started with our certified scanning services today. We are happy to answer your questions and personalize price quotes based on your project.
How Document Scanning Services Work
Our experienced scanning providers will use your documents, drawings, and schematics to produce high-quality images that can be stored digitally or on a document management system (DMS). You will be able to easily find your information, quickly share files, and access your data from anywhere with an internet connection. Increase productivity and secure your data with scanning services today.Â
We will take care of the following steps to help you get your scanning project started:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.Â
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.Â
- We can accommodate special requests, just give us the details when you request a free quote by (937) 436-0552Â or fill out the form.Â
How to Count Your Documents
Counting your documents is an important step in preparing for your scanning project. By knowing the size of your project, you will receive more accurate price quotes and help your provider determine the steps for completing your project efficiently.Â
Begin by counting the number of banker’s boxes, files, or inches of paper you have stored on your shelves. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number can vary based on how tightly your paper is packed and the thickness of your paper. To learn more about counting your documents, click here.Â
The Cost of Document Scanning in Dayton
Most document scanning companies will charge by the page. The average price of scanning generally falls between 7 and 12 cents per page. The price is dependent on your location, the size of your project, and any additional service options you choose to include. Some of our service options are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.Â
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Record Nations Dayton will find you competitive pricing for your scanning project. Call us at (937) 436-0552Â or fill out the form and we will match you with multiple scanning providers. When they compete for your business, you win.
Contact us for Free Quotes on Document Scanning Services in Dayton
Go digital with your business today. You will enjoy the saving money with reduced physical storage space and reap the benefits of increased security, efficiency, and productivity. Call us at (937) 436-0552 or fill out the form to make the switch to digital files with Record Nations Dayton.Â
Record Nations Dayton Location
Record Nations Dayton
424 East Third St
Dayton, OH 45402
(937) 436-0552
dayton@recordnations.com
Our operating hours are Monday-Friday from 8:00 AM to 5:00 PM.
Record Nations proudly serves these cities near the Dayton area:
Ansonia | Burkettsville | Greenville | New Weston | North Star | Rossburg | Saratoga | Union City
