Records Storage Management Tips

records storageWhen you’re storing documents for your company, you want to have an organized, efficient way to manage, retrieve, and return all your paper files.

These articles will give you some ideas on how to organize and store your records and important business files, and how to make sure you have an efficient system to manage them.

Learn more below about records storage and management. We also post regularly on our Records Storage blog!

  • Cost Savings From Offsite Storage and Scanning: Time to Fire Your Filing Cabinets

    Keeping company files in the office may seem like the easiest option, but it definitely isn’t the most affordable. If you aren’t convinced yet, check out this article to see just how much savings you’re missing out on with alternatives like offsite storage or scanning and going paperless.

  • Archive Critical Documents With Offsite Records Storage

    We want to be sure you understand the importance of archiving your documents and business files–so let’s dive into some of the reasons it’s a good idea to have a plan once your documents reach the end of their practical use.

  • How to Navigate the Document Storage Do’s and Don’ts

    There are numerous options for how you can store your business documents and information, however there is an equally wide range of things you should and shouldn’t do while you store your records. Learn more about the best practices for both hard-copy and electronic document management here.

  • Document Storage Benefits and Tips

    Although more and more companies are migrating towards cloud storage and digital documents, there’s still a place in many offices for paper document storage. If you’re not quite ready to digitize your office Record Nations offers several other options, including offsite records storage, where you can store your archival or all your documents in a climate-controlled, secure facility.

  • Document Shredding: Finishing Document Management Plans on a Secure Note

    A well-organized and effective plan for managing documents keeps a business running smoothly, but having any documents compromised after disposal can run your business of the rails. Find information on integrating a document shredding and destruction policy into your management plan here.

  • Business Records Retention Times

    Understanding how long you need to hold on to various records and documents is one of the most important aspects of records management.  This comprehensive document lists all the various retention times for documents and records for your business.

  • 5 Steps to Help You Organize Your Personal Records and Files

    Record storage isn’t something that can just be utilized by a business.  Keeping personal tax records and other important files organized make it easy to find documents and records when you need them.  Here’s 5 steps on how to help you organize your records.

  • What Documents Do I Store and What Do I Keep on Hand?

    Using off-site document storage and a records management company is a great way to free up office space.  One question that our experts get all the time is which documents should be kept on-hand, and which ones are ok to store off-site.  This article helps make that determination easy.

  • How to Store Important Documents & the Best Environments for Preservation

    Business owners need to have a safe and secure way to store their records and important business documents.  There are several different things you need to consider when storing critical documents and records.  Learn about the proper record storage methods that you can utilize for your business.

  • 8 Steps to Help Developing A Quality Records Management Program

    Records storage is just one of the steps you need to consider when you build a Records Management Program.  Learn more about where offsite records storage fits into a quality records management program- and what you need to get the most out of your program.

  • Paper or Digital Record Management- What’s Best for Your Business?

    There’s a growing divide in records management- should you stick with a traditional hard-copy records management system, or take the leap and scan all your files to a digital system?  This article weighs the differences between each, and helps you determine which system is right for your business.

  • What Records Should I Store, and What Should I Shred?

    The next step in a records management program after your documents and records have been stored for the appropriate retention time is to have them properly destroyed.  Learn more about which documents you should hold on to (and for how long), and what items can be destroyed immediately.

  • Document Disposal Options for Businesses

    This is the second part of which documents you need to store, and what you need to shred.  Learn more about some of the options your business can take to ensure that your critical and non-critical business documents are disposed of properly.

  • Note Taking & Recording Keeping Tips for Students

    Keeping organized in college is one of the most difficult tasks for students.  Get tips and information on different ways to take notes in your college courses, and some of the best ways to utilize records storage for your notes and study habits.

  • Record Keeping and Other Tips for New Teachers

    Record keeping can be one very time consuming aspect of classroom management. First-year teachers should set up systems to help keep track of all of the different records that need to be maintained for each student so they can focus on the other aspects of their job.

Get Free Quotes on Records Storage and Document Management Today!

Our experts can help you maintain your records storage needs regardless of format.  Let us help you find the right document storage solution for your business.

To get free, no obligation quotes from a records management company in your area, fill out the form on the top right of this page, or give us a call at (866) 385-3706.

Click these links to learn more about our Records Storage and Document Management services.